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• Receipt books. This records all monies received in the institution and must be printed and duplicated.
• Ledger. Transactions are extracted from the cash book and recorded against the relevant vote head.
• Cashbook. All financial transactions in respect to receipts, payments and banking should be recorded here.
• Journal. This contains financial events or transactions as they occur on a daily basis.
• Commitment register/vote book. This helps in verifying the amount of money available in each vote head.
• Inventory. This is a stock register of both permanent and expendable stores. It helps to identify the actual amount and location of a purchase or an equipment.
• Payment voucher. This contains a brief narration of reasons for payment. It includes name. ID number, date, invoice number, amount paid, cheque number and vote head charged.
• Monthly trial balance. This is a document which enables an organization to ascertain the accuracy and objectivity of financial accounting.
• Yearly balance sheet. This is a summary of ledger account balances remaining in books of accounts at the end of the year.
skilled writter answered the question on April 23, 2018 at 18:28
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