Explain the essentials of control process.

1. Control should be tailored to plans and positions
Control should reflect the plan it is designed to follow. Managers should have information as to how the plans for which they are responsible are working. Control will differ from department to department, from one individual to another and from business to business. If control is so designed as to serve a specific purpose, it will be more effective. Control must relate to plans. It means that manager should get quick information whenever there are deviations. Organizational pattern should be reflected in control Organizational structure establishes authority and responsibility relationships of individuals in the organizations. The more the relationships are clear and definite, the easier it will be to correct deviations from standards.

2. Control should be designed to suit individual managers
Control should be designed to suit individual managers and their personalities. It should facilitate the manager in carrying out the control function. If the manager fails to understand the control system, it is useless. What is not understood cannot be used at all. The requirements as to the kind of information and the manner of its presentation differ from individual to individual. Some individuals may like to have information in mathematical models while some others may not prefer such information at all. So it is essential that information and control techniques should be comprehensible to the people who use them.

3. Control should be objective
Control should be objective and accurate. It is true that management contains many subjective elements but an individual's work is not a matter for subjective determination. That is why objective standards are to be established. The focus should be on the performance and achievement of goals.

4. Control should be flexible
The system of control should be such that it accommodates all changes for failure in plans. To avoid unforeseen situations, when plans are changed, control. Should reflect corresponding changes to remain operative under new conditions. If plans are to be revised to change its objectives, the system of control should also be adjusted to suit the changed circumstances.

5. Control should be economical
The system of control must be economical. In simple words, it must be worth its cost. Small organizations should go in for a simple system of control because they cannot afford to have a complicated system. The question of economy is to be decided taking into consideration the importance of the activity, the size of operation, the expense, which might be incurred in the absence of control and the contribution, made by the control system.

6. Control should lead to corrective action
An adequate and effective control system should point out the reasons of failure, the persons responsible for them and should ensure corrective actions. If no corrective action is taken through appropriate planning, organizing staffing and directing, controls are not necessary.

7. Active participation
All members in the organization should participate in the effective implementation of the control system. This is only possible when each and every worker in the organization is asked to take active part in the discussions and exchange of views while selecting the system of control.

8. Motivate people to high performance
Control system is most effective when it motivates people to high performance. Since most people respond to a challenge, successfully meeting a tough standard may well provide a sense of accomplishment than meeting an easy standard. However, if a target is so tough it seems impossible to meet, it will discourage than to motivate.

---

Kavungya answered the question on March 27, 2019 at 05:30