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Since last year third term, your class, Form 4 Green’s academic performance has been drastically going down. This has raised a lot of worries in...

Since last year third term, your class, Form 4 Green’s academic performance has been drastically going down. This has raised a lot of worries in the entire school, and it was one of the issues that came up during the release of the first examinations results of this term. After that meeting, the School Principal summoned you as the Class Prefect to his office and requested you to find out the reason for such a performance. Write a report that you would present to him in two weeks’ time underlining the causes for this performance by your class and the recommendations that you suggested.

Answers

Martin
Heading: (eg. A REPORT ON THE DECLINING PERFORMANCE OF FORM 4 GREEN) (1 mark)
Introduction (½ mark)
Terms of reference (½ mark

Procedure/Methodology (½ mark)

Findings (Causes for the Poor academic Performance) (½ mark)

Conclusion (½ mark)

Recommendations (½ mark)
Signing Off (Report compiled and written by
(Signature)

Name of the Report Writer,

Designation of the Report Writer) (1 mark) Content

Introduction (the issue to be investigated, its prevalence the names of the committee members, the officer who has called for the report) (2 marks)

must be in prose.

For example:

For the past two terms, Form 4 Green has been tailing in the examinations done in the school. This is a departure
from the excellent performance it had previously been posting. This necessitated the Principal to call the Class Prefect and requested him together with the other class leaders to go and find out the reasons for this. The committee members were:
1. KyengoKaluma – Chairperson
2. Sandra Barbie - Secretary
3. Nikita Kiev – Member
4. OmuShambulizi - Member
5. Priestly Elvis – Member.
- Terms of Reference(the duration that the investigation is to take, the area(s) the investigation is to be done)
For example:

The report was to concentrate on the times the members of this class were in class and what they would do in their dormitories during private study time. It was to be presented in two weeks’ time to the Principal
-Procedure(the methods that have been used for the collecting the information: interview, observation, questionnaire) (1 mark)

For example:

The class members were interviewed individually by the committee members. A questionnaire was also given to the school prefects who are member of this class to give reasons for the deteriorating performance.

-Findings(eg. noise making in class, insufficient assignment, poor reading culture,poor time management,etc)
-must be subtitled and explanation written in prose in grammatically-correct sentences:
For example:

1. NOISE MAKING IN CLASS
The committee members discovered/noticed/found out that the class members would make a lot of noise anytime there was no teacher in class.
2. INSUFFICIENT ASSIGNMENT
It was noticed that the students had little work for the evening preps.

Conclusion (a comment on the necessity for quick/prompt action)
For example:

CONCLUSION

There is an urgent need for the school administration to take prompt action to salvage the class from further decline in performance as they have now been registered for the national examinations.

Recommendations(eg. silence in class, giving enough assignments, )
For example:
1. The members recommended that the notorious noisemakers need to be suspended for a week from school
Language
-It can be presented in the passive or from the third person perspective.
-It must be presented in a formal language and tone.
-Tense mostly in the past and minimal use of the present and conditional tenses

marto answered the question on August 5, 2019 at 12:29

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