(a) Notice 12 mks
Must be a notice. If not, deduct 2 mks AD.
Format - 4 mks.
- Must bear the label ‘NOTICE’ (1 mk)
- Must have a logo / state the name of the club meeting at the head / top. Heading must have name of the club. (1 mk)
- Signing off
- Must mention name of who issued notice. 1/2 mk
- Must bear indication of designation e.g club secretary. 1/2 mks
- Must have a signature - 1/2 mk
- Must have a border line - 1/2 mk
Content - 5 mks
- Must state that it is meant for the members of the named club. ( 1mk)
- Must an indication that it is the second meeting. (1 mk)
- Must state the date (and day) and time of the meeting.
Date - 1/2 mk
Time - 1/2 mk
- Must state the venue - 1 mk
- Must state that the purpose of the meeting. (1 mk)
Language - 3 mks
Should be formal and precise.
Sample
NOTICEv1
MASOMO DRAMA CLUB
Notice is hereby given of the second meeting of the Masomo Drama Members to be held on Saturday, 31st September, 2018 in the School Auditorium at 4.30 p.m to consider the matters on the agenda attached herewith.
James Mugendi
Club secretary.
(b) Agenda (8 mks)
- To be separate from notice.
- Must be an agenda. If not, deduct 2 mks AD
Format (2 mks)
- Must have the heading of the club.
- Must have an indication that it is an agenda. (1 mk)
- Must have validation. (signing off)
- Name - 1/2 mk
- Signature - 1/2 mk
Content - 6 mks
- Must show evidence that this is a follow-up meeting (2nd meeting) by indicating there are minutes of the previous meeting.
(1 mk)
- Must list down FIVE agenda. (each @ mk)
Sample.
MASOMO DRAMA CLUB
AGENDA
The following will be the agenda for the 2nd meeting:-
1. Preliminaries.
2. Confirmation of previous minutes.
3. Matters arising.
4. Appointments of the play.
5. Date of selection of cast / auditioning.
6. Date for rehearsals.
7. Date of final performance.
Please be punctual. Thank you
James Mugendi
Club secretary
marto answered the question on August 6, 2019 at 12:42
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