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Read the telephone conversation below and answer the questions that follow.

      

Read the telephone conversation below and answer the questions that follow.

Wanjala: Hello, is that Chaka Limited.
Sheila: (Picking the phone) Those shoes fit well. Hello, is anybody on this line?
Wanjala: Hallo, is that Chaka Limited?
Sheila: What do you want?
Wanjala: Please confirm for me whether I called the right place, Chaka Limited?
Sheila: (Shouting) Which other company has a similar phone number as this?
Wanjala: May I then speak to the Managing Director?
Sheila: I prefer the red shoes ... (on phone). What do you say? Oh, the Managing director can’t talk to you.
Wanjala: Can I then leave a message which you can pass to him.
Sheila: Why can’t you call him on his personal line ... (away from the receiver) go for the red ones.
Wanjala: (Surprised) Hello, excuse me madam. I am Wanjala Nicholas and I’m requesting to talk to the Managing Director over an important matter concerning one of your employee...
Sheila: I told you Managing Director is not in. (hangs up)

Questions.

i) Explain three things that make Sheila an ineffective communicator.

ii) Explain three things that one should observe if they are to communicate effectively over the phone

  

Answers


Martin
(i) Things that make Sheila an ineffective communicator.
- Sheila is rude she asks 'What do you want
- She is not a keen listener / she is a poor listener. She picks up the phone but goes on talking with someone else.
- She is impatient. She hangs up before Wanjala finishes talking.

- She does not introduce herself or even the organization she works for.
- She interrupts Wanjala at the end.

(ii) Things that one should observe if they are to communicate effectively over the phone.
- Use polite language.
- One should introduce his / herself.
- Greetings to help in creating rapport.
- Be keen so as to get the details by the other person.
- Observe turn - taking.

marto answered the question on August 6, 2019 at 12:55


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