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The six-months cash forecast for Ken Electricals Ltd., which manufactures household electrical goods shows that, unless drastic action is taken, the company will be in a...

      

The six-months cash forecast for Ken Electricals Ltd., which manufactures household electrical
goods shows that, unless drastic action is taken, the company will be in a serious liquidity
problem. It is decided that outlay on all types of expenditure must be reduced without
significantly affecting the forecast sales.
Select six headings of expenditure where you consider economies could be made, and describe how
you would achieve savings in these areas.

  

Answers


Kavungya
(i) Purchase of materials
It is possible that stockholdings could be reduced, thus saving purchases into immediate
future. If stocks are indented on the basis of re-order or in fixed re-order quantities, do a
quick review of those levels and quantities for the major value items having regard to the
current trend of demand.
It may be advantageous to impose an arbitrary limit on the value of purchase orders to be
placed each week or month. This has the advantage that the buyer will not automatically
purchase everything that is requisitioned but will discuss priorities with the other managers,
that the production managers will have to review the necessity for ordering supplies in
advance; and that the sales manager may have to be more selective in choosing to take
those orders which will yield the best margin of profit.

(ii) Operating costs
Overtime work might be discontinued except urgent customers? demands.
Quality control standards might be reviewed to ensure that they were not more strict
than necessary to satisfy customer requirements. A more rigorous review of the causes of
waste and scrap might be instituted.

(iii) Staff costs (work, selling and administration)
An embergo might be placed on recruitment, including replacement, subject to review by
the managing director. The use of temporary staff might be forbidden if necessary there
could be an arbitrary cut in staff numbers, having regard however to any redundancy
payments involved.

(iv) Capital expenditure
Luxury items like office reorganization could be cancelled or postponed.
Replacement of plant and motor vehicles might be delayed. Consideration could be
given to leasing, contract rental or hire purchase as alternatives to outright purchase.

(v) Discretionary costs
The number of publications purchased might be reduced; subscriptions and donations
cancelled, and the scale of advertising cut down (though this may not be possible if there
are annual contracts).

(vi) Other overheads
Apart from renewed exhortations to switch off lights, make telephone calls after 1.00 p.m,
use telex instead of telephone, re-use envelopes and so on saving might be achieved by slight
reductions in office temperature, attempting to eliminate private use of telephone, and more
careful control issue of stationery stock. In the longer term all office systems and all
management information reports ought to be reviewed.
What action should be taken will depend very much on whether this is a short-term or
long-term problem. If it is a long-term problem then the business is probably inefficient
and a though review will be needed. If it is short-term problem then case must be taken that
immediate economies do not result in longer-term losses.
Kavungya answered the question on April 17, 2021 at 21:33


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