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A committee is an official group mainly formed to deliberate on a specific subject or matter. Other names include task forces, commission project teams etc. A lot of managerial work is usually delegated to committees. Committees usually range in size from two to several people. They are found at all levels in the enterprise.
Committees are either standing committees i.e. they are permanent, or ad hoc i.e. formed for a specific purpose and mainly temporary. Whereas management may create certain committees for purposes of delegation of some matter, some forms of committee are created by law e.g. Board of Directors, PTA in schools and Board of Governors.
An organization may find it appropriate to use committees in the following circumstances:
i. When they are likely to produce more information for decision making, especially when they are made of experts/specialists from different fields.
ii. To balance power relationships in the organization as authority is distributed when decisions are made by a group as opposed to an individual.
iii. To facilitate coordination among the functionalities of the organization – each committee member may be reporting about or representing each of the functional areas in the organization.
iv. To foster support for decisions – usually through the use of committees employees are given the opportunity to participate in the decision making process as they are allowed to represent their viewpoints.
v. As part of organizational employee development plans. Because of the expensive contact with people from different fields, committee members get to broaden their knowledge. Young managers can learn a lot by sitting in committees.
Kavungya answered the question on April 28, 2021 at 09:03
- MAZIWA DAIRIES LTD
Maziwa Dairies Ltd. processes and distributes milk and milk products. Ngure, the proprietor of the business inherited the business from his father. He...(Solved)
MAZIWA DAIRIES LTD
Maziwa Dairies Ltd. processes and distributes milk and milk products. Ngure, the proprietor of the business inherited the business from his father. He is conversant with details of buying, advertising and depot management.
Each one of his depot managers and branch staff meet once every two weeks to review progress on operations. Ngure visits each depot every 2 to 3 days each week to work and supervise the branch managers.
Ngure is worried about communication and the level of motivation among the employees of the enterprise. He feels that at the fortnightly meetings he had held, all his mangers and staff listened carefully, but judging from their actions, he has begun to wonder whether they had understood what he said. Ngure has noted that many o his policies were not being strictly followed,. For instance, in the stores, he often had to re-write advertising messages, while in some of the depots, the employees were talking of joining a workers union.
Managers and employees were quoted as saying that they did not know the intentions of their employer. They believed that they could do better if they had an opportunity to communicate with Mr. Ngure and his assistants at the head office.
On his part, Ngure feels that many of his managers in the head office and in the depots as well as most of the employees are merely doing their job. They are not showing any real imagination or drive. He is also concerned that some of his best employees had quit and taken positions with a competitor. Mr. Ngure has approached a management consultant to advise him on the best way to motivate his staff and communicate better.
Required:
a)Identify and briefly explain the communication problems afflicting Maziwa Dairies Ltd.
and suggest ways of solving the problems.
b)What incentives would Ngure offer his staff in order to motivate them?
Date posted: April 28, 2021. Answers (1)
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The company distributes the nets in and...(Solved)
SOUND HEALTH LIMITED
Sound Health Ltd. is a private company that deals with manufacturing and selling of anti-mosquito treated bed-nets.
The company distributes the nets in and outside Kenya.
The chief executive of Sound Health Ltd. has stated that the objective of the company will be “to supply the best possible product to the greatest number of consumers at the lowest possible cost”.
The lowest possible cost will only be achieved by introducing a number of radical changes which will affect employees, shareholders and management. The ultimate goal will be to improve the efficiency of operations.
The holders of this view who include the chief executive are people who joined Sound Health Ltd. recently and have not stayed in the organization for more than three years. This group is small in number but they are quite influential.
The “newcomers” have had extensive private sector business experience where managerial internal controls are strict and well established.
This is in contrast with what has been happening at Sound Health Ltd., where there are many loopholes and contradictory systems of control.
Required:
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Date posted: April 27, 2021. Answers (1)
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