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Committees can be made more effective if managers follow specific guidelines/steps:
i. The objectives and limits of authority of the committee need to be clearly specified so as to keep the activities of the committee in focus.
ii. The committee should have a specific agenda on which to focus.
iii. Members of committees should not devote too much time to the committee and forget their regular jobs.
iv. The results or output of the committee should be specified and clearly communicated to the committee.
v. The size of the committee should be appropriate. It should only be large enough to be most efficient. Large committees may be desired if many different experts are needed and if the scope of the task is wide. Smaller committees may be needed if (i) speed in action is necessary, (ii) if the matter is highly confidential.
vi. The committee should have the right members i.e. the people selected to the committee should be suited for the work. They should be people with the interest of the committee at heart, they should be psychologically compatible with each other and they should be qualified i.e. they are able to provide the needed information.
vii. The person heading the committee i.e. the chairperson should be suited for the position. He is the person to set the mode and to be held accountable for the success of the committee. He should be a person who possesses the following qualities – planning, ability, objectivity, diplomacy, experience and efficiency.
viii. The committee should be provided with the needed or necessary information and resources to accomplish their task e.g. they should have the necessary staff assistance.
ix. The committee should be provided with realistic and reasonable deadlines for the completion of its assignment. Frequent checks on the committee’s progress are also necessary so as to review whether the committee need any extra information.
x. The committee should be asked to provide a final report in writing and the report should be acted upon.
Limitations of Committees:
(a) They are expensive both in terms of time and resources.
(b) Committees often lead to slow decision making especially due to the consultations they need for consensus.
(c) Committees could lead to compromise solutions in a bid to avoid conflicts.
(d) Since it is a group decision making with no one person responsible for the results, members may lack commitment on that account.
Kavungya answered the question on April 28, 2021 at 09:04
- Explain the circumstances when an organization would find it appropriate to use committees.(Solved)
Explain the circumstances when an organization would find it appropriate to use committees.
Date posted: April 28, 2021. Answers (1)
- MAZIWA DAIRIES LTD
Maziwa Dairies Ltd. processes and distributes milk and milk products. Ngure, the proprietor of the business inherited the business from his father. He...(Solved)
MAZIWA DAIRIES LTD
Maziwa Dairies Ltd. processes and distributes milk and milk products. Ngure, the proprietor of the business inherited the business from his father. He is conversant with details of buying, advertising and depot management.
Each one of his depot managers and branch staff meet once every two weeks to review progress on operations. Ngure visits each depot every 2 to 3 days each week to work and supervise the branch managers.
Ngure is worried about communication and the level of motivation among the employees of the enterprise. He feels that at the fortnightly meetings he had held, all his mangers and staff listened carefully, but judging from their actions, he has begun to wonder whether they had understood what he said. Ngure has noted that many o his policies were not being strictly followed,. For instance, in the stores, he often had to re-write advertising messages, while in some of the depots, the employees were talking of joining a workers union.
Managers and employees were quoted as saying that they did not know the intentions of their employer. They believed that they could do better if they had an opportunity to communicate with Mr. Ngure and his assistants at the head office.
On his part, Ngure feels that many of his managers in the head office and in the depots as well as most of the employees are merely doing their job. They are not showing any real imagination or drive. He is also concerned that some of his best employees had quit and taken positions with a competitor. Mr. Ngure has approached a management consultant to advise him on the best way to motivate his staff and communicate better.
Required:
a)Identify and briefly explain the communication problems afflicting Maziwa Dairies Ltd.
and suggest ways of solving the problems.
b)What incentives would Ngure offer his staff in order to motivate them?
Date posted: April 28, 2021. Answers (1)
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The chief executive has assigned you the duty...(Solved)
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Sound Health Ltd. is a private company that deals with manufacturing and selling of anti-mosquito treated bed-nets.
The company distributes the nets in and...(Solved)
SOUND HEALTH LIMITED
Sound Health Ltd. is a private company that deals with manufacturing and selling of anti-mosquito treated bed-nets.
The company distributes the nets in and outside Kenya.
The chief executive of Sound Health Ltd. has stated that the objective of the company will be “to supply the best possible product to the greatest number of consumers at the lowest possible cost”.
The lowest possible cost will only be achieved by introducing a number of radical changes which will affect employees, shareholders and management. The ultimate goal will be to improve the efficiency of operations.
The holders of this view who include the chief executive are people who joined Sound Health Ltd. recently and have not stayed in the organization for more than three years. This group is small in number but they are quite influential.
The “newcomers” have had extensive private sector business experience where managerial internal controls are strict and well established.
This is in contrast with what has been happening at Sound Health Ltd., where there are many loopholes and contradictory systems of control.
Required:
a) Explain the reasons why the chief executive may realize that the interests of customers could conflict with efforts to serve the shareholders.
b) Explain the role of a manager in reducing operational costs in an organization.
Date posted: April 27, 2021. Answers (1)
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