It’s a method based on the 26 letters of English alphabet. It ranges from A-Z.
This system is the simplest and its also the mostly widely used.
It is based on familiar things because it is exposed to everyone.
However for the system to be standardized in use there are certain rules that should be applied by all filling organization. The rules include;
Initial article rule
This is a rule used whenever alphabetical filling is used. Initial means beginning or fast.
Article means it’s a reference to a group of words. In the English language alphabet include; A, the and an.
The article at the beginning should not be considered in filling system, you move at the second word.
Numerical rule
This means if there are any numerals in the names and filling rewrite them in words.
Hyphen rule
This is a punctuation mark that is used to separate 2 compound words. All punctuation marks are not considered in filling system.
Abbreviation
This is Use of initial letters that make up a name eg MIT, KCSE, UNESCO etc
Prefix rule
They are words that come before the actual name eg unfriendly here friend is the actual word
If there is a prefix accompanying the name it moves with the sir name eg Arap Moi Daniel.
Prefix should accompany sir name.
Kavungya answered the question on July 22, 2021 at 13:33
- Give the factors to consider before deciding in classification filing system.(Solved)
Give the factors to consider before deciding in classification filing system.
Date posted: July 22, 2021. Answers (1)
- State the methods of file organization used in information studies.(Solved)
State the methods of file organization used in information studies.
Date posted: July 22, 2021. Answers (1)
- Outline the procedure of processing outgoing mails.(Solved)
Outline the procedure of processing outgoing mails.
Date posted: July 22, 2021. Answers (1)
- Outline the steps involved in processing incoming mails.(Solved)
Outline the steps involved in processing incoming mails.
Date posted: July 22, 2021. Answers (1)
- Define the term mail management.(Solved)
Define the term mail management.
Date posted: July 22, 2021. Answers (1)
- What are the disadvantages of microfilming?(Solved)
What are the disadvantages of microfilming?
Date posted: July 22, 2021. Answers (1)
- State the reasons for microfilming.(Solved)
State the reasons for microfilming.
Date posted: July 22, 2021. Answers (1)
- Describe the term Microfilming as used in information studies.(Solved)
Describe the term Microfilming as used in information studies.
Date posted: July 22, 2021. Answers (1)
- Define the term Incrimination as used in Information Studies.(Solved)
Define the term Incrimination as used in Information Studies.
Date posted: July 22, 2021. Answers (1)
- Define the term Shredding.(Solved)
Define the term Shredding.
Date posted: July 22, 2021. Answers (1)
- Describe the life cycle of records.(Solved)
Describe the life cycle of records.
Date posted: July 22, 2021. Answers (1)
- What are house keeping records?(Solved)
What are house keeping records?
Date posted: July 22, 2021. Answers (1)
- Define functional records.(Solved)
Define functional records.
Date posted: July 22, 2021. Answers (1)
- What is the importance of policy records.(Solved)
What is the importance of policy records.
Date posted: July 22, 2021. Answers (1)
- State the examples of policy records.(Solved)
State the examples of policy records.
Date posted: July 22, 2021. Answers (1)
- Define policy records.(Solved)
Define policy records.
Date posted: July 22, 2021. Answers (1)
- Outline the factors to consider when choosing registry systems.(Solved)
Outline the factors to consider when choosing registry systems.
Date posted: July 22, 2021. Answers (1)
- Describe a controlled decentralized registry.(Solved)
Describe a controlled decentralized registry.
Date posted: July 22, 2021. Answers (1)
- State the disadvantages of decentralized registries.(Solved)
State the disadvantages of decentralized registries.
Date posted: July 22, 2021. Answers (1)
- What are the advantages of decentralized registries?(Solved)
What are the advantages of decentralized registries?
Date posted: July 22, 2021. Answers (1)