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It’s a method based on the 26 letters of English alphabet. It ranges from A-Z.
This system is the simplest and its also the mostly widely used.
It is based on familiar things because it is exposed to everyone.
However for the system to be standardized in use there are certain rules that should be applied by all filling organization. The rules include;
Initial article rule
This is a rule used whenever alphabetical filling is used. Initial means beginning or fast.
Article means it’s a reference to a group of words. In the English language alphabet include; A, the and an.
The article at the beginning should not be considered in filling system, you move at the second word.
Numerical rule
This means if there are any numerals in the names and filling rewrite them in words.
Hyphen rule
This is a punctuation mark that is used to separate 2 compound words. All punctuation marks are not considered in filling system.
Abbreviation
This is Use of initial letters that make up a name eg MIT, KCSE, UNESCO etc
Prefix rule
They are words that come before the actual name eg unfriendly here friend is the actual word
If there is a prefix accompanying the name it moves with the sir name eg Arap Moi Daniel.
Prefix should accompany sir name.
Kavungya answered the question on July 22, 2021 at 13:33
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