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It’s a system based on the subject matter covering the record filled alphabetically.
One determines subject matter of records by listing them and them arranging them alphabetically. Under each subject area you have the subject matter covered.
To determine subject names the following should be observed
Brevity
The subject name chosen should be as short as possible
Accuracy
One should give the best and correct name for the subject.
There are two ways of doing subject filling. The subject can be arranged on Purely alphabetical bases that involves;
- Dictionary arrangement
- Encyclopedic method
In these methods related subjects are combined and one subject name is chosen to stand for them eg telephone, email, telex, letter writing etc.
These are related subjects areas and one word for them is communication. This is done to avoid subject scattering.
Dictionary arranges subject alphabetically thus scattering related subjects.
Encyclopedia brings related subjects together.
Kavungya answered the question on July 22, 2021 at 13:41
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