Date Posted: 6/21/2012 9:25:00 AM
Posted By: Kitavi Membership Level: Gold Total Points: 1987
You may be required to attend important national functions where you are either an ordinary participant or an official. Some of these will be seminars,conferences,meetings and workshops.while attending any of these,your active participation is very important.Each and every member present has a role to play and it is important to play your role correctly if the function is to be successful.While participating in a discussion for example,one needs to know when to talk and when to keep quiet.The following are some of the points you need to rememberi)interrupting others as they talk upsets the speakers and irritates the other participants.ii)whispering or talking across to other participants stops them from listening and following the proceedings.Such mini-meetings can also distract and annoy others.iii)speak with moderation. Do not exaggerate. The participants are likely to be amused by your exaggerated speech and laugh at you.iv)if you have to address the meeting,speak clearly and loudly enough for everyone to hear,but do not shout.v)weigh your ideas and present them logically and in good English.vi)avoid repetition of ideas and introduction of irrelevant issues. vii)abusive language and insinuations should be avoided in discussions. Other participants will be offended by such language.viii)a good chairman should not insult,or shout at members who fail to conduct themselves properly in a meeting. If it happens,tension will be created which in turn will be bad for any discussion.ix)all participants should contribute to a meeting.do not just sit back and listen. Offer ideas without being prompted to do so. Nevertheless,avoid monopolizing the discussions. Remember to be punctual for meetings. If you arrive late,do apologize,and if you have to be absent,send your apologies well in advance.
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