How to write formal letters

  

Date Posted: 6/10/2018 12:21:17 PM

Posted By: Githiari  Membership Level: Silver  Total Points: 927

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These letters for various purposes such as job application, formal request and recommendation letter.The language used should be official and the letter should be short but brief. Official letters must have two addresses; the sender and the receiver addresses. The sender address is written on top right the letter while the receiver address on the top left below the sender address.
Examples of formal letters commonly tested in an exam includes;

i)Job application letter.
Stephen Kimwana
P.O BOX 33,
Nakuru,
8/06/2018.

The manager,
Digitech Company,
P.O BOX 452,
Nairobi.

Dear sir/Madam,
REF: APPLYING FOR A JOB.
I am 24 years age and hereby wish to apply for a job as a salesperson in your Company. Am a Kenyan by birth, registration and naturalization as required by the Kenyan Constitution. I have five years working experience as a sales consultant with Fodcom Limited. I promise to deliver to my level best if you consider me favourably.
Herein with please find copies of the relevant document attached.
Thank you in advance.

Yours sincerely,
sign,
Stephen K.




ii)Recommendation /Confidential/Reference letter.
Benjamin Mkapa,

Fodcom Limited,
P.O BOX 2231,
Nakuru,
8/06/2018.

The manager,
Digitech Company.
P.O BOX 452,
Nairobi.

Dear sir/madam,
REF:STEPHEN KIMWANA.
The above named person was an employee at Fodcom Limited on a five year Contract as a sales consultant. For the time he worked with us, Stephen was a hardworking and trustworthy, a worker who can work under little or no supervision. He is a self disciplined worker and my hope is he has and will continue with the same spirit, to the world to make it a better place for all.
Any assistance offered henceforth will be highly appreciated. Thank you.

Yours sincerely,
sign,
Benjamin M.


iii)Formal request.
Kagondo high School,
P.O BOX 1144,
Nyahururu,
5/06/2018.


Procurement Department,
Batma Enterprise,
P.O BOX 3361,
Nyeri.

Dear sir/madam,
REF:PRICE QOUTES.
I would like to get your quotations for the supply of the following commodities:
5 bales of A4 Books.
3 Rims of printing Sheets.
2 Packs of office glue.
4 Cartons of Staples.
Kindly send the quotations to the above address by 25th June.
Thank you.

Yours sincerely,
Sign,
Charles Wafula.
School Clerk.

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